Thursday, February 18, 2010

ADVANCE Program Graduate Student Assistant

****************This position comes with a tuition waiver************************

ADVANCE Program Assistant

Department: ADVANCE Center for Institutional Change/College of Engineering
Date Available: 3/16/2010
Application Deadline: 2/24/2010

General Duties/Description:
The Graduate Staff Assistant at ADVANCE will assist with various day to day activities including:

• budget and invoice filing, including maintenance of budget files, sorting and photocopying invoices, and tracking down missing invoices as identified by the Program Operations Specialist
• web maintenance for the ADVANCE web site, including minor updates via DreamWeaver; web maintenance and updates for On-Ramps into Academia web site, posting updates to the On Ramps into Academia job listings blog and feed; and updating the ADVANCE online calendar and Lactation Room calendar
• writing/editing marketing materials for various ADVANCE projects; updating materials used for various ADVANCE workshops; printing and editing flyers and posters for various ADVANCE workshops
• web research for the ADVANCE research associate and program/research manager, including utilizing search engines, researching articles, researching organizations and identifying contacts, and preparing entries for EndNote
• event coordination and preparing event supplies, including communicating with vendors for workshops, creating and printing name tags, agendas, handouts, packets, and other materials used at events, and tracking RSVPs for events
• national workshops and symposium application processing, including collating application materials, distributing applications for review, responding to applicants, and maintaining a database of applicants and their status
• data entry through Microsoft Excel
• maintaining and updating ADVANCE e-mail lists
• other duties as assigned by the Program/Research Manager and Program Operations Specialist
Currently registered UW Graduate Student in good standing and eligibility to hold a Graduate Student Assistantship (must be enrolled for a minimum of 10 credits for spring quarter)

Candidates should have a genuine interest in the focus of ADVANCE, and enjoy working with diverse groups of people. Candidates must have excellent written and oral communication skills, organizational skills, and ability to prioritize. In addition, candidates must be comfortable with computers, work well as a member of a team and independently, communicate effectively with colleagues, exercise good judgment, be open to learning new skills, and meet deadlines.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired skills:
Knowledge of Microsoft Word and Excel strongly preferred; other desired skills include knowledge of Dreamweaver, and Microsoft PowerPoint.

Salary and benefits are competitive. Salary is commensurate with academic standing, qualifications, and experience.

How to Apply:
E-mail Kristin Hofmeister, ADVANCE Program Operations Specialist, at with a note of interest and your resume. Please include where you learned of the position.